Automated cash application, reduced banking fees, faster payment processing and simplified cash management
The Formica Group, owner of the Formica® brand, is a global provider of surfacing solutions and the world’s largest manufacturer of High Pressure Laminates. In 2007 they set up an EMEA Shared Service Centre in Newcastle, UK.
One of the primary objectives of this initiative was to develop a centralized payment and cash management software solution and thereby improve cash control and management.
Challenge
Find a cash management software solution to streamline global banking and improve bank & ERP integration
Prior to the Cashbook cash management software implementation, Formica Europe was struggling with:
- Operating 56 different bank accounts in Europe.
- Managing multiple payroll interfaces across multiple banks.
- Processing French draft receipts and Spanish RIBA’s, promissory notes.
- The overhead of printing and posting remittances to vendors.
- High bank charges as a result of unnecessary cross-border payments.
- Slow cash application processing where banking information was not utilized.
- Disparate bank reconciliation processes.
- Poor visibility on their cash position across Europe.
Solution
Cashbook. One cash management software solution for all cash application, reconciliation and payments across Europe. Now rolling out globally
In 2007, when Formica centralized all their European payment and reconciliation systems, they chose to implement Cashbook’s Global Payments and Bank Reconciliation modules. Then in 2011 Formica implemented our Cash Application technology in the Nordics region. Due to the success of these projects, Formica began working on a global roll out of Cashbook’s complete technology platform. Implementation has been completed across Asia (Taiwan, Hong Kong, Singapore, Malaysia and China), Mexico, Canada and the USA.
Full Bank & ERP Integration
Automated payment processing, regardless of country, ERP or bank
- Standard payment process regardless of bank, currency or ERP.
- Consolidate payment files for Europe encompassing many bank accounts, currencies and business units.
- Direct feeds from ERP Vendor Master and AP invoices are reviewed, paid and transmitted using Cashbook.
More Advanced Intelligence
Powering an unprecedented level of automation; massively reducing manual entry
- Cash application automation of >90% is being achieved in several countries.
- Bank reconciliation automation of >90% is being achieved across Europe
Greater Financial Control
A clearer window into cash processing for Formica
- Complete audit trail and SEPA Compliant including XML/XSL reports.
- A clearer audit trail and faster resolution of outstanding items giving the finance team more time to focus on exceptions.
- Treasury management have greater control over cash. Cash Manager module shows invoices due for payment and invoices due to be received.
- Bank accounts now reconciled on a weekly basis to ensure closer cash control and reduced month end pressure.
Results
100% of European payments go through Cashbook
>90% automation for cash application
>95% automation of bank reconciliation
A company, a technology and a team we trust.
Cashbook automates our bank statement upload and bank reconciliation process saving us countless hours compared to our ERP system. They facilitate full banking integration for many countries across Europe. The Cashbook team are very responsive with support issues, they have a great product that is constantly improving.
