One single method of applying cash. Automated global payments & reconciliation
Camloc Motion Control Limited is a leading designer and manufacturer quality engineered solutions. As the Camloc business grew and expanded into new markets, the volume of financial transactions increased substantially.
Manual processing was no longer an option if the business was to run efficiently. They required a lot more automation of cash management processes and greater financial control.
Challenge
Find an automated solution to speed up and streamline cash application, vendor payments and banks reconciliation
Prior to the Cashbook cash application software implementation, Camloc was struggling with:
- Manual processing through ACR500 cash and memo posting in LX.
- Using ACP600, ACP620, ACP650 to make payments in LX.
- No banking integration, manual entry into home banking software for electronic payments.
- 3 different methods of applying cash were required for customer receipts, vendor payments and manual cash journals.
- A slow and cumbersome payment process.
- Lack of visibility of bank account balances.
Solution
Cashbook. One single, fast, intelligent, automated cash application software solution.
With the new Cashbook cash application automation solution in place, bank accounts are reconciled daily to ensure there are no surprises at month end. Bank statements are uploaded into the cash application software solution on a daily basis. Journals within Cashbook are worked on by individual users who apply the cash to the appropriate customer accounts and ledgers. On a weekly basis, payments are completed to vendors through a simple selection process which shows in total vendor payments and all invoices selected. Once satisfied, users create a transmission file that gets uploaded into their banking software.
Full Bank & ERP Integration
One single payment process regardless of bank, currency or ERP
- Standard payment process no matter what bank, currency or ERP is used.
- Full integration with ERP.
- Greater banking integration.
- Can be adapted for any bank globally.
More Advanced Intelligence
Powering an unprecedented level of automation; massively reducing manual entry
- Single point of entry for all cash processing.
- Replaced LX ACP600, ACP620, ACP650 with Cashbook Global Payments.
- De-selection of invoices, vendors and companies occur with ease prior to payments being completed.
- Central payment process has replaced multiple heterogonous methods in different countries for payroll and vendor payments.
- Automatic email remittance solution has reduced time and costs of payment process.
- Overall, reduced processing time of payment runs.
- One standard method of treating inbound and outbound cash receipts and payments has reduced complexity in the finance department.
- Matching algorithms in place to automatically close invoices.
Greater Financial Control
A clearer window into cash management for Camloc
- Complete audit trail and SEPA compliant including XML/XSL reports.
- Bank statements automatically uploaded.
- Simplification of daily bank statement process.
The Cashbook software is an excellent enhancement to the LX package.
We have recently gone live on Cashbook (October 2014) and are using receipts, payments, global payments, bank statement upload and reconciliation. The actual go live days went very smoothly and with minimal downtime to our processing. The product is very nice and easy to use with actions being very similar across the whole of the product. Global payments is especially smart with bank reconciliations and statement uploads being a useful timesaving tool. The reports provide all the necessary data you would need in a very clean format.
