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Efficient, smooth implementation.

Expert support.


Every implementation is led by a senior manager

Efficient, smooth implementation is a crucial component of the solution we deliver. With military precision we painstakingly plan and execute each cash management system implementation. Your Cashbook Implementation Manager will work with you from initial scoping, through installation, to final testing and go live. They’ll also visit one month post live, to ensure all is working exactly as intended.

Time frame & steps for a typical implementation

Implementation encompasses installation, setup, testing, training, user testing and sign-off. Your Cashbook Implementation Manager will direct the project and work closely with your finance and IT teams. The Cashbook team spend in the region of 15 to 30 man days on each implementation. On average, cash management system implementations take about 3 months, some as little as 6 weeks and global roll-outs can take up to 6 months.

  1. Installation

    We install Cashbook on servers and/or PC’s required for your project. As a guide, this works takes approximately 4 to 8 man hours to complete, so all done in one day.

    PC requirements for installing Cashbook software

  2. Initial Set-Up

    All company, bank and bank account details are gathered including opening bank balances and each bank account’s general ledger control account balance. As a guide, this step takes approximately 8 man hours to complete, usually over 1 to 2 days.

  3. Hot Folders

    We set the network destination for the files that will feed into Cashbook, set-up the necessary automated file upload and download functions and then test. 1 to 2 days to complete.

  4. Payment Files

    We configure and test various formats e.g. ACH, SEPA, BACS, creating a variety of test files with your data. Some unique formats may require extra configuration and testing, particularly if your banking provider cannot provide a sample file and specification in English. Set-up takes about 3 days per format.

    Cashbook security framework

  5. Load Bank Account Details

    Uploading all your vendor bank accounts detail to Cashbook for Electronic Payment set-up and/or all your customer bank account details for Direct Debit set-up. Usually 1 day.

  6. Email Remittances to Vendors

    Working with your IT team we set the system to automatically email remittance information to vendors. We set-up in a test mode, when complete we replicate the work in your Cashbook production environment. About 2 to 4 days work.

  7. Lockbox/Bank Statement File Uploads

    We set-up the automatic uploading of lockbox files and bank statements to Cashbook. We set-up the relevant algorithms and tweak matching rules until they meet your exact requirements. Takes 1 to 2 days to complete the upload work, another 3 days for setting up the algorithms in a test environment and roughly 2 days for the deployment in your live environment. Additional algorithms can be developed, if required, for specific customer requirements, however Cashbook has an extensive library of configurable algorithms.

  8. Customer Remittance File Uploads

    We set-up the automatic uploading of Customer Remittance files to Cashbook. We set-up the relevant algorithms and tweak matching rules until they meet your exact requirements (we show you how you can tweak your own algorithms). Takes 1 to 2 hours for an Excel file, 2 to 5 days for EDI file uploads, and roughly 2 days for deployment in your live environment.

  9. Opening Items for Bank Reconciliation

    When working on bank reconciliation projects we upload outstanding cheques into your reconciliation to cater for timing differences. This is a straightforward process where the opening items are already clearly identified.

  10. Posting to your ERP

    A key component of our testing is that Cashbook successfully updates and pays your AR and/or AP invoices and then correctly posts to your ERP platform. The methodology we use depends on your ERP, see our ERP section for more detail. It’s a crucial phase of every project; we’ll test and tweak, re-test and re-tweak until all is working 100%. Takes roughly 5 to 15 days to complete.

  11. Training

    Cashbook is powerful but at the same time is easy to use. With minimal training all users can be up to speed. All training is completed using your own data and processes so your team are ready to go on your live date. Usually takes just 1 to 2 days to ensure everyone is sufficiently trained.

  12. Testing/Conference Room Pilot

    Your Cashbook Implementation Manager will oversee a rigorous testing process. Moving the project through Development, Quality Assurance and finally to the Production environment. Time required very much depends on the set-up but would vary from 3 days to as many as 15.

  13. Go Live & Post Go-Live

    A crucial step is ensuring a smooth switch-over from your old processes to your Cashbook system. We document the steps required and remain onsite to supervise and assist with the initial use. We ensure your project gets off to a great start. After a month of successful processing we like to schedule a follow-up visit to ensure you’re getting full value from the solution and that all is working exactly as intended. We often find that these visits help squeeze a further 10-15% productivity improvement as all see how to make full use of Cashbook’s capabilities.


Integration of the Cashbook Solution

When implementation is fully complete, the live Cashbook solution integrates with a multitude of various data touchpoints. From ERP systems and banks to credit card files and customer debits, we’ve developed a seamless system for the automation of cash management.


Fast, competent support from our team of experts

We work hard to build robust, intuitive software, to complete meticulous implementations and to ensure all are completely comfortable with the system. So, post live, our customers tend to need very light support. When they do our expert team are there to help.

Comprehensive user guides

We provide comprehensive User Guides so that you can immediately get answers to your questions.

Responsive support team

The financial and IT teams we support require fast, competent support. Our clients have the peace of mind that such a support team is on call. We help via phone, email, online through GoTo Assist and when necessary with a site visit.

We use Cashbook in our Shared Service Center to auto-match data from multiple bank statements. Excellent product, excellent support.
Richard Feltham - Application Consultant
Dentsply International Inc.
A big time saver for our business and we appreciate the continued support. Thanks again for your help.
Rene Stasiak, AR Controller,Atlas Copco
CMT USA - Customer since 2005

Operating system
(Minimum Requirements)

  • Windows 8.1 64 Bit
  • Windows 8 64 Bit
  • Windows 7 64 Bit Service Pack 1
  • Windows Vista 64 Bit Service Pack 2

Hardware (Minimum Requirements)

  • Intel Core 2 Quad CPU Q6600 @ 2.40GHz (4 CPUs) or equivalent
  • A minimum of 4GB of RAM
  • 1GB of available disk space

Additional Software

  • Windows Internet Explorer 9.0 or later
  • Sun Java JRE 1.7
  • Cashbook’s database and server can run in a number of environments

Operating system

  • iSeries V7
  • Windows Server 2008

Database and Server

  • DB2, DB/400
  • Oracle - minimum of 7.0
  • MS SQL Server - minimum of 7.0
  • Apache Derby (10.2.2)


  • All clients and servers need access
    to a common network folder

Cashbook Security Framework

Cashbook implement a range of security measures across multiple locations and touchpoints, including: databases, data transmission, Cashbook access and customer security.


Whatever your ERP, we’ll fire up its Cash Management engine.
Enjoy an incredible level of automation, functionality and control.

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